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Company

Creating and Configuring a Company

In this article

When you sign up for EasyBiz, your first Company is created automatically. You will need to edit it, adding your logo, filling in your registered details, setting your tax rate, and choosing how amounts are rounded. This guide walks through adding a brand-new Company (only needed if you run multiple legal entities), and then steps through each section on the Edit Company page in plain English. By the end, your Company will be ready to print proper receipts and apply the right tax to every order.

Contents

Before You Start

Before you can create a Company for a country, that country must already exist as a Market in your account. A Company is always tied to one Market, and you pick that Market when you create the Company.

If the Market dropdown is empty, or the country you need is missing, set up the Market first under Settings → Markets and Locations. See Setting Up a Market, then come back here to create your Company.

Add a New Company

  1. Click the ⚙️ Settings icon in the top-right corner.
  1. Under the Administration section, click Company.
  1. Click Add company in the top-right of the page.
  1. Fill in Legal business name, the exact registered name, for example "CleanFast Laundry Sdn. Bhd."
  2. Pick a Market from the dropdown.
  3. Click Add.
Note: The Market dropdown only lists markets that exist in your account and are not already assigned to another Company. If a market is missing, either it has not been created yet under Settings → Markets and Locations, or another Company is already using it. There is no permarket block on Malaysia. Malaysia appears in the dropdown like any other market once you add it.
⚠️ Important: You can have up to 10 Companies per account. After 10, the Add button is disabled and a notice replaces the form.
  1. The modal closes and you land on the new Company's edit page.

Company Profile Section

This section captures every legal and contact detail printed on customer-facing documents and used for tax exports.

  1. Legal business name
Enter the registered name exactly as it appears on your company registration paperwork. This name prints on every receipt and PDF invoice.
  1. Company registration number
Enter the company registration number issued by your local registry. This is also known as the Unique Entity Number (UEN) in some countries.
  1. Tax registration number
Enter the official tax identification number registered with the tax authority. In Singapore this is the GST registration number; in Malaysia this is the SST or income tax number.
  1. Phone number
Pick a country code from the leading dropdown, then enter the local number.
  1. Email
Enter the business email address you want printed on receipts.
  1. Website
Enter the full URL including https:// .
  1. Bank statement descriptor
Enter up to 10 characters. This is the short name that shows up on your customer's bank or credit card statement when they pay you. Input is hard-capped at 10 characters. Anything past that is dropped automatically.
💡 Example: A laundry shop called CleanFast Laundry Sdn. Bhd. sets the bank statement descriptor to "CLEANFAST". Customers see "CLEANFAST" on their card statement instead of the full legal name.
  1. Address line 1
The first line of the registered street address.
  1. Address line 2
Optional second line (unit number, floor, etc.).
  1. Postal code
The postal code of the registered address.
  1. City
The city or town.
  1. State
OptionWhat it does
Pick a Malaysian stateStores the LHDN state code (Johor, Kedah, Kelantan, Melaka, Negeri Sembilan, Pahang, Pulau Pinang, Perak, Perlis, Selangor, Terengganu, Sabah, Sarawak, Wilayah Persekutuan Kuala Lumpur, Wilayah Persekutuan Labuan, Wilayah Persekutuan Putrajaya).
Not ApplicableUse this for non-Malaysia companies, or when no state applies.
Note: Today the State dropdown shows the Malaysian state list for every Company, regardless of which Market the Company is in. Non-Malaysia companies should pick "Not Applicable". Country-specific state options are not available yet.

Click Save at the bottom of the section.

What's Next

You have set the legal identity for your Company. Continue to Setting Up Tax and Rounding Rules to turn on Sales Tax and decide how amounts are rounded.

FAQs

Do I need to fill in every field before I go live?

The Legal business name and Market are required to create the Company. Everything else can wait. But fill in the registration number, tax number, registered address, and contact details before you start sending real receipts and invoices. Those fields print on customer facing documents.

Can I change the Market after I create a Company?

No. The Market is set at creation and cannot be changed on the edit page. If you picked the wrong Market, delete the Company and create a new one. You have to remove all Sales Channels under the Company before you can delete it.

Why is Malaysia not in my Market dropdown?

Either you have not created a Malaysia Market yet under Settings → Markets and Locations, or another Company in your account is already using the Malaysia Market. Each Market can only be assigned to one Company.

Do I need to save the page somewhere global, or does each section save itself?

Each section saves itself. The Save button at the bottom of each card only commits changes in that one card. Switching to another card without saving discards your edits in the card you left.

Where does the Bank statement descriptor show up?

On your customer's bank or credit card statement when they pay you via Stripe, HitPay, or any connected card payment provider. Keep it short and recognisable.

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Up next

Setting Up Tax and Rounding Rules

Turn Tax on or off, set the rate, and decide how line totals are rounded after tax.

Read more