Set up Inventory Tracking on your POS

In this article

This guide walks you through setting up the Inventory page on your POS. Once configured, your staff will be able to view stock levels, record incoming stock, and track outgoing stock — all from within the POS, without needing to switch to a separate system.

Contents

What Is the Inventory Page?

The Inventory page lets your staff track stock levels for any physical products you sell alongside your services. For a bag repair shop, this could be things like leather cream, protective sprays, bag organisers, replacement zippers, buckles, or dye kits. For a laundry business, it might be detergent, fabric softener, or garment bags.

Here is what the Inventory screen looks like on your POS:

The screen is split into two panels: the product list on the left and the product detail on the right. Your staff can browse or search for a product on the left, then tap on it to see its stock levels, record incoming deliveries, or log items going out.

Note: The Inventory page tracks physical products only — not services. Your bag repair or laundry services do not need inventory tracking because they are not physical stock items.

Before You Start

Before setting up Inventory, make sure you have the following ready:

Your POS app is already created — You should have completed the main POS setup guide first. If you have not set up your POS yet, follow our Set up your Laundry POS/Set Up Your Bag Repair POS guide (or the equivalent guide for your business type) before continuing.
Your retail products are added to EasyBiz Cloud — The Inventory page pulls its retail product list from your EasyBiz account. If you have not added your retail products yet (like leather cream, sprays, or hardware), add them first so they appear in the Inventory screen.

Note: Inventory tracking is an optional feature. If you only offer services and do not sell any physical products, you can skip this guide entirely. The Inventory tab will still appear in your POS, but you do not need to use it.

Configure the Inventory Block

The Inventory block controls the left panel of your Inventory screen — this is the product list your staff browses to find items.

Go to the Blocks tab. Create a block called Inventory, then click on it to open its settings.

You will see the following settings:

Display Name: Inventory (or any name you prefer — this is just for your reference in App Studio)
Show Stock In Button: ON
Show Stock Out Actions: ON

Here is what each toggle does:

Show Stock In Button

When this is turned on, your staff will see a Stock In button on the inventory list. This lets them quickly record new stock arriving — for example, when a delivery comes in with 20 bottles of leather cream.

If you turn this off, your staff will not be able to record incoming stock from the product list view. They would need to tap into each product's detail page instead.

Tip:

Show Stock Out Actions

When this is turned on, your staff will see options to record stock going out — for example, when a product is used during a repair, given as a sample, damaged, or returned to a supplier.

If you turn this off, stock out actions will not be available from the product list view.

Configure the Inventory Detail Block

The Inventory Detail block controls the right panel of your Inventory screen — this is where your staff sees the full details of a selected product, including its current stock level, stock history, and actions to record stock in or out.

Go back to the Blocks tab. Find the block called Inventory Detail and click on it to open its settings.

[Screenshot/Video: Blocks tab showing the Inventory Detail block in the list — click on it to open settings]

You will see the following settings:

Display Name: Inventory Detail (or any name you prefer)
Show Stock In: ON
Show Stock Out: ON

These toggles work the same way as the ones on the Inventory block, but they apply to the detail view (the right panel). When a staff member taps on a specific product:

Show Stock In: ON — Shows a Stock In button on the detail page, allowing your staff to record incoming stock for that specific product.
Show Stock Out: ON — Shows Stock Out actions on the detail page, allowing your staff to record outgoing stock for that specific product.

[Screenshot/Video: Inventory Detail block settings showing Display Name, Show Stock In toggle ON, and Show Stock Out toggle ON]

Note: It is recommended to keep both toggles on for both the Inventory block and the Inventory Detail block. This gives your staff the flexibility to record stock movements from either the list view or the detail view — whichever is more convenient in the moment.

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